Società Benefit — ESG commitment
Digitalising HR processes means replacing paper forms, printouts and physical archives with digital flows for attendance, shifts, leave and staff communications. Every sheet not printed reduces paper consumption, the energy spent on physical archives, and the emissions tied to moving documents around internally. The result is an HR office that is faster, measurable and consistent with the company’s ESG objectives — which is the direction Infordata Sistemi Srl Società Benefit works in with its customers.
What digitalising HR processes means
HR digitalisation is the conversion into digital flows of everything involved in managing people: clockings, shift planning, leave and absence requests, exception handling, payroll exports and internal communications. It is different from simply computerising — storing scans of paper forms. Real digitalisation removes the paper at source: the employee clocks in from a smartphone, requests time off in the app, the manager approves with one click, and the data goes straight to the payroll bureau.
The link with the carbon footprint is direct: a ream of A4 corresponds to roughly 2.2 kg CO₂e — an order of magnitude, varying by manufacturer — before you add printing, physical storage and disposal. A company of 50 people running attendance and shifts on paper can get through thousands of sheets a year on personnel administration alone. Digitalising those flows is one of the quickest levers available on the way to sustainability reporting.
How it works with GoPlanner Time
Employees clock in from a smartphone, an NFC badge or a QR code. No attendance sheets, no signatures in a paper register.
Leave, absence and shift swaps are requested and approved in the app. The approval chain is recorded, and nothing is printed.
Irregular clockings are detected and flagged digitally. The manager resolves them from the panel, with no paper justification forms.
Attendance data reaches the payroll bureau electronically. No printouts, no recorded delivery, no physical archive of time cards.
All of this is centralised in GoPlanner Time, the attendance module covering clockings, shifts, leave, time banking, exceptions and the exchange with the payroll bureau. Infordata Sistemi supports companies in adopting and configuring the platform, connecting GoPlanner to the badge and NFC devices already in use or still to be installed.
What the company gets out of it
Collecting time cards by hand, keying in data and hunting through paper archives all disappear. HR gets hours back every week for work that is worth doing.
Every action is recorded with a timestamp and a history of changes. Labour inspections, internal audits and checks with the payroll bureau take a few clicks instead of a search through boxes.
Figures on paper no longer consumed can go into the company’s sustainability report, which strengthens its ESG credibility with customers, partners and investors.
Frequently asked questions
How much paper does an HR office get through in a year?
European studies put it at roughly 10,000 A4 sheets per office worker per year where the process is manual, counting payslips, leave forms, attendance sheets and payroll reports.
Is HR digitalisation compatible with electronic signature rules?
Yes. Digital processes can use simple or qualified electronic signatures (eIDAS), recognised across Europe for documents such as leave authorisations and attendance declarations.
Does taking paper out of attendance require investing in hardware?
Not necessarily. GoPlanner Time supports clocking from a smartphone, with or without geolocation, and from an NFC badge. Infordata Sistemi, which supplies RFID readers and terminals, can work through the hardware configuration that fits your site.
Can the reduction in CO₂ be quantified?
Approximately. Counting the sheets no longer printed and applying an emission factor per ream gives an order of magnitude that can go into a sustainability report — provided the method and its limits are stated alongside the figure.
Is the history kept for inspections?
Yes. The platform keeps a complete history with a log of every change, exportable at any time for labour inspections, internal reviews or checks with the payroll bureau.