Maintenance that does not get forgotten, and an inventory you count by walking.
The problem
Asset inventory is the most postponed obligation we know, and the reason is simple: until now it has been done by hand. Two people, a printed list, room by room, for weeks — and the result is out of date the next day, because in the meantime three desks have moved floor.
Maintenance has the opposite defect: it gets remembered when something breaks. A filter changed late and a fire extinguisher serviced out of term make no noise until they all make it at once.
How it works
The inventory
Every asset carries an RFID label. The count is done by walking with a handheld reader: the antenna reads dozens of labels a second, including items inside a cupboard or behind a panel, with no need to line up a barcode one item at a time.
The result is a comparison: what the register says, what was read, what is missing and what is in a different room from the one on file. What used to take weeks becomes an afternoon’s walk — and, more to the point, it becomes repeatable. An inventory that is cheap gets redone; one that is expensive gets postponed.
Maintenance
Scheduled plans per asset or per category, where the due date raises the job by itself; tickets for reported faults, assignment to an engineer, history per asset. Floor plans link the asset to the place it sits in, which is how people actually look for it.
What gets labelled
Office assets, IT equipment, tools, medical devices, measuring instruments, school furniture, library holdings. The choice of label depends on the surface: metal, plastic, fabric and glass need different carriers, and the test is done on site before ten thousand of them are ordered.
Who it’s for
Municipalities and schools, which carry the annual obligation and the most scattered holdings. Healthcare, where tracing equipment is also a safety matter. Multi-site companies, where assets move and nobody says so. Facility managers running buildings for third parties who have to report on them.
Related regulation
| Rule | When | Why it matters here |
|---|---|---|
| Italian TUEL art. 230(7) | standing obligation | Local authorities must update their asset inventory at least once a year. It covers some eight thousand municipalities and as many schools, and it is one of the most neglected duties precisely because it has been done by hand |
| Enhanced depreciation — Italian Law 199/2025 | until 30 September 2028 | Up to 180% uplift within €2.5 million for capital goods interconnected with the company information system |
Questions we get asked
How long does it take to label everything?
The initial labelling is the part that costs: it is done once, properly, and it scales with the number of assets and how scattered they are. It is the subsequent counts that become fast — which is why the arithmetic works from the second inventory onwards, not the first.
Do we need a reader for every person?
No. The handheld reader is a shared tool: it is used on counting days and for spot checks. Most customers have one per site.
Can an RFID label be removed?
Yes, like any label — tamper-evident carriers exist where it matters that the attempt stays visible. RFID solves the problem of counting the estate, not of preventing its removal: anyone promising you theft protection from the same label is selling two different things as one.
Does it integrate with our ERP?
That is the right question to ask first. An inventory is only useful if the assets and asset numbers are the ones in the accounts: alignment with the ERP is designed at the start, not at the end.
Does it work for assets on loan or owned by third parties?
Yes. An asset can have an owner different from its custodian, which is the typical setup for anyone running buildings or equipment on behalf of others.