From the invitation to the badge printed on site, without the queue at the door.
The problem
An event is judged in its first fifteen minutes. If the entrance is one person with a printed list and three hundred people arriving at once, the queue becomes the first thing anybody talks about, and no amount of content recovers it.
The second problem lands the next day, when somebody asks for numbers: how many actually came, how many of the registered turned up, what they attended. If registration was run on a spreadsheet, those numbers do not exist.
How it works
Before. Event site, invitations, registration with the forms you actually need, fees and confirmations, separate lists for speakers, press and guests. Every registrant gets their own code.
At the door. The code is read and the badge is printed on the spot, in seconds, with the right name even for somebody who registered that morning. For events across several rooms or several days, the badge is also the credential that opens the gates: whoever is entitled to a room gets in, whoever is not is stopped at the entrance rather than argued with inside.
During. Polls and votes from the attendees’ own devices — at shareholder meetings the voting is what everything else hangs on — and live counts of who is in the room.
After. Attendance statistics, presence per session, export of the contacts collected with the consent that was recorded.
Who it’s for
Conferences and congresses, where accreditation and certificates matter. Shareholder and association meetings, where identification, proxies and voting matter. Large events and television productions, where flows, restricted areas and arrival peaks matter. Trade fairs, where the traceable contact is the point.
What we bring
- The platform, EVENTMATIC, developed in house.
- The hardware: card printers, readers, kiosks, turnstiles where they are needed. They are ours, so on the day there are not two suppliers pointing at each other.
- People on site where supervision is needed.
- Rental, which for an event is almost always the right form: the need is temporary and there is no sense capitalising it.
Related regulation
| Rule | When | Why it matters here |
|---|---|---|
| GDPR | in force | Attendee data is a processing operation in its own right: notice, a legal basis for any later communications, and deletion once the event is closed if there is no reason to keep it |
| Machinery Regulation (EU) 2023/1230 | 20 January 2027 | Applies to powered gates, including those installed temporarily for an event |
Questions we get asked
How many badges can you print per hour?
It depends on the station and the card type, and it is the number to size together before the event: you start from how many people arrive in the busiest fifteen minutes, not from the day’s total. That calculation is what avoids the queue, and it takes ten minutes.
Can it be used for a meeting with votes?
Yes. Identification at the door, proxy handling, voting from the devices of those present and an immediate count, with a record of who was in the room for each vote.
What about people who register on the day?
They register on site and get their badge like everybody else. That is why printing happens at the venue rather than the evening before.
Is it better to buy or to rent?
For an event, rent. Renting makes sense when the need is temporary; for a permanent installation buying costs less over four to five years. Anyone running many events a year sits in between, and the comparison is made on the real numbers.
Does the attendee data stay with us?
Yes. The organiser is the data controller; we are the processor, and the data can be exported whenever you want.